AI Letting Negotiator and AI Property Manager
Autoprop handles the operational work agencies are drowning in: lead response, viewings, referencing and tenancy setup, rent collection and arrears, maintenance, contractor quotes and approval handoffs. £299/month per module.
Instant Lead Response
Never lose a lead to slow replies again. Autoprop responds to enquiries within minutes — at 2pm or 2am.
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Multi-channel — Phone, email, and WhatsApp from one system
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Instant answers — Responds to property questions automatically
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Lead qualification — Gathers move-in dates, occupants, budget
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Smart escalation — Flags leads that need a personal call
AI Voice Calls
Answer incoming calls with a natural British voice assistant. No hold music, no voicemail — instant help for every caller.
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Natural conversation — Sounds human, not robotic
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24/7 availability — Never miss a call, even at midnight
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Dedicated numbers — Separate lines for lettings, maintenance, etc.
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Smart handoff — Transfers to your team when needed
Smart Viewing Scheduling
Your whole team's calendar, optimised. Groups viewings by location so you're not zigzagging across town.
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Route optimisation — Minimises travel time between properties
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Multi-negotiator — Manages calendars across your whole team
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Tenant coordination — Notifies tenants and arranges access
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Auto reminders — Sends confirmations and reduces no-shows
Maintenance Triage
Autoprop can pick up maintenance reports, ask the right follow-up questions, record the issue clearly and keep tenants updated while the job moves forward.
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Issue intake — Understands what has been reported and asks for missing details
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Tenant updates — Keeps the tenant informed without staff rewriting routine emails
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Priority awareness — Escalates urgent or unclear cases to the team
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Clean handoff — Records what happened so the next step is obvious
Contractor Quote Gathering
The AI Property Manager can contact contractors, gather availability and quotes, and prepare the next step for the team to review.
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Contractor outreach — Sends the job details to the right trades
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Availability chasing — Finds out who can attend and when
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Quote collection — Collects pricing and notes for review
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Team summary — Presents the options clearly before approval
Approval Handoffs
Autoprop does the legwork, then brings the team or landlord approval flow in before anything sensitive or spend-related goes ahead.
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Decision points — Escalates anything that needs human judgement
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Approval summaries — Shows the issue, quotes and recommended next step
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Post-approval updates — Tells tenants and contractors what happens next
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Audit trail — Keeps a record of what was asked, approved and sent
Rent Collection & Arrears
Rent is requested, chased politely, and reconciled against your own account — with landlord statements prepared and rent reviews handled when they fall due.
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Rent requests & reminders — Sent on time, every month, without anyone remembering
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Polite, staged chasing — Late payments followed up professionally, escalated to your team when needed
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Reconciliation — Payments matched against your bank, GoCardless, or Stripe; you keep control of client money
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Statements & rent reviews — Landlord statements prepared, Section 13 notices drafted for your approval
Referencing & Tenancy Setup
From accepted offer to keys handed over: referencing run and chased, agreements prepared for e-signature, deposits and certificates tracked so nothing blocks move-in.
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Referencing, chased for you — Documents collected, referees followed up, Right to Rent prompts handled
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Agreements & e-signature — Tenancy agreements generated and sent for signing, with reminders
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Deposits & deadlines — Deposit collection and protection deadlines tracked with alerts
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Move-in to move-out — Inventory check-in, renewals, and end-of-tenancy deductions handled in one place
What each role covers
Four modules, one AI — £299/month each
Lead Follow-ups
Follow up on warm enquiries without losing people to slow replies
Applicant Questions
Ask for move date, budget, household and other restrictions before booking
Team Diaries
Coordinate calendars, access restrictions and existing appointments
Maintenance Intake
Clarify issues, gather details and keep the repair moving
Contractor Chasing
Contact contractors, check availability and collect quotes
Approval Handoffs
Prepare the case for team or landlord approval before action is taken
Tenant Updates
Keep tenants informed when bookings change or maintenance progresses
Rent Collection
Request, chase, reconcile and report rent against your own accounts
Referencing & Move-in
Run referencing, prepare agreements and track deposits through to keys
Human Control
Escalate sensitive cases and decisions instead of pretending everything should be automatic
Feature FAQs
What features does Autoprop include?
Autoprop includes AI-powered lead response (email, phone, WhatsApp), automated viewing scheduling with route optimisation, tenant coordination and access arrangement, automated follow-ups and reminders, multi-negotiator calendar management, and portal integration with Rightmove, Zoopla, and OnTheMarket.
Does Autoprop make AI voice calls?
Yes, Autoprop can make and receive AI voice calls with a natural British voice. It can call applicants to confirm viewings, follow up on enquiries, and handle routine phone communications.
Which property portals does Autoprop integrate with?
Autoprop integrates with Rightmove, Zoopla, and OnTheMarket. It monitors your portal enquiry feeds and processes leads from all three portals automatically.
How does Autoprop handle viewing scheduling?
Autoprop checks your negotiators' diaries, accounts for travel time between properties using route optimisation, proposes available viewing slots to applicants, and confirms bookings automatically. It also handles tenant notice requirements for tenanted properties.
Can Autoprop handle tenant communication?
Yes, Autoprop handles tenant coordination including viewing access arrangements, 24-hour notice requirements for tenanted properties, and routine communications. It ensures legal notice periods are met automatically.
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