Everything a Letting Agent Does, Automated
Autoprop handles lead response, viewings, offers, references, rent, and maintenance — so you can focus on closing deals instead of chasing admin.
Instant Lead Response
Never lose a lead to slow replies again. Autoprop responds to enquiries within minutes — at 2pm or 2am.
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Multi-channel — Phone, email, and WhatsApp from one system
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Instant answers — Responds to property questions automatically
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Lead qualification — Gathers move-in dates, occupants, budget
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Smart escalation — Flags leads that need a personal call
AI Voice Calls
Answer incoming calls with a natural British voice assistant. No hold music, no voicemail — instant help for every caller.
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Natural conversation — Sounds human, not robotic
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24/7 availability — Never miss a call, even at midnight
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Dedicated numbers — Separate lines for lettings, maintenance, etc.
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Smart handoff — Transfers to your team when needed
Smart Viewing Scheduling
Your whole team's calendar, optimised. Groups viewings by location so you're not zigzagging across town.
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Route optimisation — Minimises travel time between properties
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Multi-negotiator — Manages calendars across your whole team
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Tenant coordination — Notifies tenants and arranges access
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Auto reminders — Sends confirmations and reduces no-shows
Offer Management
From viewing to offer in hours, not days. Autoprop handles the whole process — collection, affordability checks, landlord presentation, and holding deposits.
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Offer collection — Gathers rent, move-in date, term, conditions
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Affordability check — Validates income before wasting time
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Landlord presentation — Clear summary with your recommendation
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Holding deposits — Requests payment, tracks receipt, TFA compliant
Reference Chasing
Stop waiting on referees. Autoprop contacts employers and previous landlords directly — and chases them until they respond.
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Direct outreach — Contacts employers, landlords, accountants
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Document collection — Requests payslips, ID, bank statements
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Automated chasing — Follows up at day 3, 5, and 7
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Escalation — Alerts you when someone's being difficult
Tenancy Setup
From accepted offer to keys in hand — zero manual chasing. Autoprop tracks deposits, agreements, certificates, and move-in.
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Deposit protection — Tracks the 30-day deadline (missing it is criminal)
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Agreement generation — Creates and sends for e-signature
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Certificate validation — Checks Gas Safety, EICR, EPC
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How to Rent — Sends the required guide automatically
Rent Collection
Get paid on time, every time. Autoprop sends reminders, chases late payments, and matches bank transactions automatically.
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Payment requests — Sends reminders before rent is due
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Arrears management — Escalating chasers for late payments
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Bank matching — Automatically reconciles payments
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Payment plans — Offers options when appropriate
Maintenance Coordination
From report to repair, handled. Autoprop logs issues, contacts contractors, collects quotes, and keeps everyone informed.
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Issue logging — Triages by urgency (emergency to routine)
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Contractor assignment — Matches the right trade to the job
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Quote collection — Gets multiple quotes for bigger jobs
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Landlord approval — One-click approval via email or portal
And Much More
Everything you need to run a modern letting agency
Automated Follow-ups
Chase leads on a human schedule until they book, decline, or go cold
Compliance Tracking
Never miss a Gas Safety, EICR, or deposit deadline
Team Management
Multiple negotiators with separate calendars and permissions
Dashboard
Pipeline view, live feed, arrears alerts — all at a glance
Integrations
Rightmove, Zoopla, Apex27, Microsoft 365, WhatsApp
Your Brand
Messages come from your email, in your name — not a robot
Landlord Updates
Automatic offer notifications, maintenance updates, statements
GDPR Compliant
UK/EU data storage, full audit trail, export anytime
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